11/12/2022 0 Comments Outlook 365 delete emails after rule![]() ![]()
#Outlook 365 delete emails after rule how toIt shows how to create a Quick Step command that both assigns a READ LATER category AND applies a Delete-after-1-week policy to the email. Well, I’ve just added a brand-new video lesson to that Ninja set (Lesson 1.12) that shows how to combine all these together. And I show you how to apply a READ LATER category to incoming low-priority mail you possibly want to read later, but that you want to dismiss for now (Lesson 1.6). In prior videos in the Outlook Inbox Ninja set, I show you how to use Quick Steps to quickly process mail (Lesson 1.8). Outlook Rules with features that become active once that button is active. To do that, you will use either Quick Steps or Is to have policies applied automatically How do you apply them? Well, one way is to select one or more emails, and then use that Apply Policy button and menu to manually apply such policies to the selected email.ĭon’t worry, you didn’t waste your time finding orĪctivating that Assign Policy button, because it IS the first step-it isīut using that button is way too much work. You applied the policy, so keep that in mind. ![]() Time period is measured from the Received date of the mail, not from the day Mail, the mail will auto delete after the time-period expires. If you are missing the Delete policies, or you want to add some more choices, say a 3-day or 1-day delete, both of which are useful, the new Inbox Ninja video lesson number 8.3 shows you how to do that. Your list might have more or less to choose from than shown here, but if you’ve got the Delete policies I show above, then you are all set. Default Exchange retention policies usuallyĭisplay the choices shown in the following figure. If you have your own Officeģ65 subscription with Exchange, and you administer your own Exchange account, I’veĪdded a video to the Ninja course that may help you add that button, it’s LessonĪssuming you have that Assign Policy button active, next we If you cannot see it, well, you’ll have to talk with your ExchangeĪdmin staff and ask them to activate it for you. If you can see the Assign Policy button, great! You are part In that Tags group, look for the Assign Policy.You might have to widen your Outlook window to see Find the Tags group on the Ribbon (near the.Make sure your menu Ribbon is fully open at the. ![]() #Outlook 365 delete emails after rule windowsYou should first check in your Windows desktop Outlook to see if the personal retention Here is the first step to using these retention policies. I’ve also added three more new lessons to the paid set that expand on this and they are mentioned below. #Outlook 365 delete emails after rule free(Lesson 1.11) that shows visually what I present in words below, and it’s free Set, I’ve just added a brand-new video lesson to that Ninja set ![]() AndĪgain, if you want to go to the Outlook Inbox Ninja video Let me go into a bit more detail on how this works. I can’t tell you how useful this is for automatically clearing It’s especially easy if you combine them with Outlook rules or Quick Steps-it takes just a few seconds to set up first, and then it’s automatic after that. Doing all this is easy using Exchange retention policies. This helps keep my folders clear and means there is less mail I must delete manually. So these days, when I first get them, I apply a retention policy to auto-delete them in a week. #Outlook 365 delete emails after rule archiveI like to let some of them stay around in my Inbox or Archive folder (often categorized as READ LATER-see Inbox Ninja Lesson 1.6) for about a week or so, just in case I have time to read them.īut after about a week they are old news and useless. Here’s a good example, I get a lot of daily and weekly news-oriented emails. But if you’d rather read about this instead, read on below.Įxample of Where Personal Retention Policies Make Sense to Use So go to that link now and watch Lesson 1.11. I’ve created 4 new video lessons about this in the Outlook Inbox Ninja Video Course, and the first one is free for all. If they are available to you, these personal retention settings can greatly help you clear your Inbox and help you keep your Inbox or folders free of old mail that you don’t need. But there are some optional and underused “personal” features that might be available for you. It’s got a ton of rather complicated features mostly set by your Exchange Administrator if they choose to use them. Microsoft Exchange includes an elaborate, mostly behind the scenes, facility to automatically delete old mail. ![]()
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